Scheduling Coordinator

General Responsibility:

Work as part of the summer administrative team in implementing program plans by coordinating logistics and designing all-Village schedules, taking into account all the various needs of Village, from cabin life, to special programs and support functions.

Minimum Qualifications:

• Demonstrated ability to handle multiple tasks simultaneously, schedule events, and manage numerous details for large groups of people.
• Demonstrated ability to communicate clearly and effectively with others based on knowledge of effective cross-cultural relations.
• Ability to establish works priorities, respond to unanticipated needs, and meet deadlines.
• Ability to work effectively as a member of a team, ability to manage others.
• Ability to network and motivate staff to bring forth their talents and skills.
• Orderly, able to organize and set reasonable time lines involving copious information and multiple tasks.
• Word processing skills (Microsoft Word & Excel)
• Desire and ability to work in a rural, camp setting.
• Fluent in English.
• High school graduate with at least two-year’s work or university experience.
• Minimum age, 20 years old.
• Prefer if an alumni of GYV, but not required. At minimum, should have some previous camp experience.
• Ability and availability to integrate fully into the Global Youth Village (not a suitable role for a part time, local intern or volunteer)

Responsible To: Staff Director

Primary Duties

1. Coordinates daily, special schedules during staff training in conjunction with Staff Director
2. Devise special schedules for weekends, special events, and varied “transition” days in collaboration with the administrative team: a) Arrival & Orientation Days;  b) Weekends; c)  Special holidays (i.e. – July 4^th), field trips or other events; d) Departure days;  e) Intersession day trips for youths staying over an additional session
3. Establish and maintain safe system for youths’ cash and other valuables in collaboration with Youth Leadership Coordinator
4. Establish rotation for cabin meal clean-ups, waitiering & email / phone times.
5. Create staff address list for distribution to youths and staff at end of each session
6. Religious observances: a) Coordinate and arrange transportation to church for interested youth & staff; b)  Arrange Shabat observance with interested participants & staff.  Notifies kitchen staff.
7. Plan and execute staff appreciation & morale building events in collaboration with the Administrative Team
8. Serve as driver as needed for transporting youths to church or other outings, or for various program related shopping needs as they may arise.
9. Route in-house mail between Program office & Staff Lounge, checking box for supply or  maintenance requests, communicating these requests to the Facility Manager and/or Staff Director, as needed.
10. Process supplies requests, assist staff in ordering supplies for various program departments, researching vendors, etc.
11. Assist Staff Director in monitoring and trouble-shooting the laundry system
12. Evaluate programming systems at end of season.

Secondary Duties (to be determined, depending on the staff person’s  interests and skills) may include:

• Teach electives or offer free time options
• Evening Programs – help w/ select eve events (design / deliver)
• Lifeguard (certification required) or Assistant Lifeguard  (no certification required)
• Rock climbing instruction
• Back-up counselor
• Driver (for church outings, local airport pick ups, special shopping needs, etc.  (Must be at least 21 years old, with valid US drivers license and a good record.)
• Provide language support to participants as needed (tutoring or small classes)
• Serve as part of the evening programs sound tech team
• Photo documentation

Essential Functions:

• Ability to effectively communicate with youths and staff, and to provide necessary instruction.
• Ability to communicate to staff and youths the safety regulations and emergency procedures in case of an all-camp emergency.
• Visual and auditory ability to identify and respond to environmental and other hazards related to area.
• Cognitive and communication abilities to manage large, complex events.
• Ability to operate essential office equipment needed to carry out responsibilities (i.e. telephone, computer, photocopy machine).

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